Evidence of meeting #17 for Government Operations and Estimates in the 40th Parliament, 2nd Session. (The original version is on Parliament’s site, as are the minutes.) The winning word was business.

A recording is available from Parliament.

On the agenda

MPs speaking

Also speaking

John Reid  President and Chief Executive Officer, Canadian Advanced Technology Alliance
Charles Duffett  Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance
Joseph Jordan  Associate Administrator, Government Contracting and Business Development, US Small Business Administration
Clerk of the Committee  Mr. Michel Marcotte

11 a.m.

Liberal

The Chair Liberal Derek Lee

I see a quorum, colleagues, so I'll call the meeting to order.

We're continuing with our study of federal government procurement issues and, more specifically, access of small and medium-sized enterprises to the federal procurement process.

We have as witnesses today, from the Canadian Advanced Technology Alliance, Mr. John Reid, the president and CEO; and Mr. Charles Duffett, senior VP and chief information officer.

Before they begin, I'll point out that we have set aside one hour for this presentation, which I hope the witnesses will appreciate. That is a pretty good deal for a presenter, to have an exclusive hour in front of my esteemed colleagues here. At the conclusion of the hour, we'll be going to a teleconference with the U.S. Small Business Administration, who have been good enough to outline some of their programs for us.

In view of the fact that we only have an hour, that means a couple of things. One, I have to stop talking so we can get on with the presentation. Two, I'd like to suggest we shrink the first party rounds of questioning to five minutes from eight. Not seeing any objection to that, I'll just say that's how we'll proceed.

Having said that, I'll welcome the witnesses from CATA. That's the acronym. Mr. Reid, will you be making the presentation?

11 a.m.

John Reid President and Chief Executive Officer, Canadian Advanced Technology Alliance

I'll be doing the first part.

11 a.m.

Liberal

The Chair Liberal Derek Lee

Okay, great, you have the floor.

11 a.m.

President and Chief Executive Officer, Canadian Advanced Technology Alliance

John Reid

My favourite question is, who is CATA? You may remember us from a few years ago. We were a little concerned about reverse options, so you know that when governments make a misstep we're fairly vocal and fairly engaged with the community, and we hope we're providing some good guidance. I think it's important to understand who we are compared to some of the other groups you've been hearing from.

In the not-for-profit sector, there are many special interest groups. I used to work for one, the Mining Association of Canada, and we addressed very specifically that vertical market in the interests of mining companies.

I would suggest that CATA is not a special interest group. We're basically a community, and our interest is to create the “innovation nation”. The innovation nation is something Terry Matthews has well defined. He's our national spokesperson, so you get a feeling for what our values are. He has created enterprises. He has walked the talk, so we really reflect everything that he understands in values within Canada.

We have to get our share of the production and distribution of goods and services. The innovation nation has many components, ranging from procurement to leadership to export sales, and that's what we're all about. We rank 14th and we're working to get us to first place, and procurement is one aspect of that.

With whom do we consult? In South Carolina right now, we have a group with BMW, Intel, and Cisco looking at the network vehicle.

What are the future technology needs, and how can Canadians supply into that market? We have a group called Women in Technology, working with the Status of Women, looking at how we can set role models for young Canadians and how we can advance the whole leadership among women professionals within the technology sector.

We're working with the National Research Council and the Canadian police forces to look at national security, not only the technologies but the methodologies, to make sure our transportation is safe and that we're a world leader in this area.

We also have Internet service providers as part of our group, and with them, we'd like to congratulate you on the spam legislation.

Many other areas deal with green technology, but it's not a special interest. We are really committed to Canada getting its fair share going forward, and that's how we're looking at procurement.

The second way we're different is that we value research. Our offices are located within the university, so when you look at us, you'll see major research projects, with PricewaterhouseCoopers dealing with performance management. We deal with the adoption of technology. We work with Microsoft on this. We have a professional research team that makes sure we follow the correct methodologies.

It's much too easy to be a special interest group and only advocate your interests. We think it's much more important to have context, in that you look at everything within context, which is what procurement is.

The next part, in addition to the research on biased approach, is that we line up experts who really don't have a self-interest, and we have, I think, one of the top CIOs in Canada. Maybe you've seen Charles's background: Alcatel, Nortel, health care industries, gold medal winner. When we do the research, we find an expert who is able to articulate that in an unbiased, clear way. I think that's good public policy direction, and that's what we're going to try to do today.

I'm not the expert in procurement, but I can say unequivocally that we have consulted across Canada. We've consulted a broad community. We've tried to be fair, transparent, and quite honest in our advice, in that we are not a special interest group.

Charles, with that background, I will turn it over to you.

11:05 a.m.

Charles Duffett Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Thanks, John.

Thanks very much for having us in. I hope this information is helpful.

We have the survey results, which we can go over later if you want. They are in your package with some of the information. I did not want to take up a lot of time going through that right now.

PWGSC in 2008, I guess, made a presentation and sent out a message about what they were going to do. The message stated, I think, that they had four pillars, one being GENS, and that they were going to bundle everything. That was the impression our members received. Of course, this wasn't received very well by our industry, except maybe by a few large integrators.

What followed that, shortly after, was the bundling of furniture. So they saw that the SMEs were not going to be able to compete because everything was bundled and it was so large. They really viewed this as favouring large international companies, and that was the feedback they gave us on our survey.

When we looked at the telecom network--and I have heard a lot about GENS and what is going forward--I thought it would be important for us to put our opinion forward, especially from the CATA members.

Most large companies did what GENS is planning to do years ago. It just makes sense. Look at the status quo. I don't know what the exact numbers are, but I am hearing that there are anywhere from 100 to 150 networks out there. I believe there are a large number of networks, because when I worked with the Department of Justice, I put one in myself. I knew there were a fair number of them out there then that I would rather piggyback on, but I couldn't do it at the time.

When that happens, of course, you get a lot of redundancy and a lot of extra cost, and this is a big concern for me and for our members. It becomes insecure. It is open to hackers, attackers, and other governments to come in and attack our networks. I'll tell you that when I was with GE and looking at consolidating our networks, and with Abbott, we were attacked hourly, not just by people trying to come in and take a look at what we had but by people trying to steal things from us. So it is a very big concern.

There has been some confusion, and I just want to state CATA's view of this network. I have heard lots of people before using analogies, and I'll try one.

If you're in your house and you're looking for Internet connections, really, when you go out to look for an Internet company to give you service, you only have two, three, or four, depending on where you live, to choose from. There really aren't that many that are going to bring Internet to your house. That's because they can take care of all those things outside your house. They can connect you to all the various servers out there and the various networks. Anything you need to be connected to, they do it.

They also provide something called managed services, and they come bundled with your Internet. For those of you who have Internet, and I'm sure most of you do, one of your bundled services would be your billing. They send you a bill, and they tell you how much you owe. Sometimes they tell you how much bandwidth you've used--I know that mine does--and whether I need more or less. Of course, they fix problems when they go down on their side outside the house. Those are the kinds of bundled services they have, and they give a number I can call if my network isn't up.

That's how I see GENS. GENS takes care of that part. So instead of having the people in my house--I have five people in my house--having their own connections with all the different telcos, we have one for the house.

Inside the house, however, we could have another network, and this is not part of GENS. I could have a wireless network, and I could connect my son's Xbox, my daughter's Notebook, my desktop computer, and my wife's computer inside the house. I would go to any SME I want to have that put in. They could come and set up my network for me. I could buy a PC from any of these people.

That's where I see the difference between GENS and bundling that part outside and the part inside, and again all the applications that I see as SMEs play that role as well. Of course, it doesn't eliminate large companies from also playing in that area, but that isn't their field. SMEs play very well in that area.

What we see is that large telecom providers are very well suited to provide this outside network. There are only a very few of them. It's very capital-intensive. If they do that, with SMEs inside, we see this balance working very well.

With regard to bundling networks and the benefits to SMEs, just quickly, I think it does have balance. The SMEs now understand, if we have a network outside, what they're working with. That balance is positive.

Again, as I described in the earlier slide, the large telcos deal with that outside network that we need to secure, and the SMEs deal with all the other issues inside, from providing new security applications to modernizing. There's no reason why large integrators can't play in that space, either.

I want to move on to a few concerns about bundling that our members have. Outside the network that we just talked about, they certainly view anything that will get bundled as anti-competitive. If we bundle too much, they can't compete in it. They view it as favouring large companies.

In our first slide, we said that 97% of the companies in Canada are SMEs. I'm sure that in all your ridings and your areas, they depend upon being able to do business with various organizations. But for SMEs, when you bundle things, you create a very big RFP that they have to respond to.

I have been on the other side of this. I've been on both sides of this, in fact. From an SME's point of view, it could cost them tens of thousands of dollars just to respond to a large RFP. They simply don't have the money for that. And if they lose that one, they certainly don't have the money for the next one. What that really does is lessen the amount of Canadian companies that can deal with the federal government. That is the view our members have been feeding back to us.

I want to talk a little bit about the members' issues. They wrote out in our survey some of their issues. I thought it would be important to bring them up here. Some of them were a little bit surprising to me.

The first one was that procurement is needlessly slow and complicated in the Canadian government. They really see that it disadvantages Canadian SMEs, Canadian R and D companies in particular, and that Canada should make it easier for them to do business.

The also say--I thought this was an interesting point--that managers within the public service fear exercising their delegated authority because of too many conflicting rules and regulations that impede their progress. They fear that they will get in trouble. There are too many of these conflicting rules.

I've had other members tell me that directors general would not make the decisions because of all these conflicting rules, with other organizations having to review it and somebody having a different opinion on the regulation or rule. Yet the DG was probably in the best position of anybody to make that decision.

Some SMEs have abandoned altogether the idea to sell to the Canadian government, but they've successfully sold to foreign governments. This really concerns me. I'll give you an example of a company in Kanata.

I know about this company in Kanata. I went to see their technology and what they work with. They now make arguably the fastest computer in the world. It's faster than the Cray computer, which used to be the fastest computer in the world. They have taken into account big concerns in our data centres. Our data centres are areas where we put large amounts of computers. They take up an enormous amount of power and they take up an enormous amount of space. That power now is very expensive. It shows up in all of our budgets as a very big line item, as do real estate costs. We have to buy more real estate to house this in. Of course, that is very expensive.

This company has come up with a machine that takes about one third the power. It consolidates a whole bunch of other equipment into one and makes it very powerful--very good equipment to reduce the real estate and power costs.

I was told only about three weeks ago by a VC who deals with the company that the board has given instructions to the CEO not to bother trying to sell to the Canadian government anymore. In their view, it's a waste of time. It takes up too much energy, and nothing goes anywhere. I think they've been in talks for two to three years. But they've successfully sold four units to the U.S. government.

I think that's very disturbing. That's very concerning for us. If we want to see Canadian companies grow, we have to address those issues.

Canadian SMEs also see themselves as incubators of innovation and solution. You only have to look down the street and at what they're doing in Montreal in biotech to see how well that is moving forward. In Kanata you've seen Newbridge spin out lots of companies. Despite the demise of Nortel, people have found jobs in the other companies Newbridge has spun out. We can see the benefits of that.

On my last point, I made a mistake on the slide. It says that other countries have set-aside policies. I was mistaken on that. It's the term that was used to me, and after the slides went out I was corrected on what that was. As you can well imagine, I really wanted to steer away from the “set-aside” after I understood what it meant.

What they're really talking about is an innovation policy. Other countries, including the U.S., buy innovation products from innovation companies, and they have special policies to be able to do that. Our members are asking why we don't have that in Canada. It would really help them build successful companies.

I think SMEs play a positive role, and I won't belabour that. I think they provide good value for the money. One only has to look around this room at the BlackBerrys people have. RIM started out as an SME. If I drive away from my house and forget my BlackBerry, I turn back to get it. That's quite a difference from five years ago.

As John pointed out earlier, we like to pick on the government as often as we can, but we also want to bring a bit of balance here. We are encouraged by seeing a few things. I spoke about the statements that were made in 2008, but there's new IT management in PWGSC. We've had the privilege of talking to them, and they indicate they do not intend to bundle professional services. They truly understand the need for balance and for the outside network to be something that the large telcos do. They very much understand the value of the SMEs, and that's certainly the message we're getting back from them.

Not bundling professional services seems like the right thing to do. They want to listen, and I believe they have a tough balancing act for all the people they have to please, but we would simply like a document that states that. I think that's what makes our members nervous. We saw these statements being made in 2008. We haven't seen anything in writing recently, and they would like to see something in writing that says you're not going to bundle professional services.

A balanced approach for us is the right approach. On where the telcos, large integrators, and SMEs fit, I think there's a place for everyone, and Canada sees that as the right thing to do.

Last are our recommendations.

I think it's obvious we're saying not to bundle professional services. The Government of Canada should implement better procurement practices to help our SMEs and look at other countries, if need be, because we seem to be more successful selling to them than to our own.

The Government of Canada needs to continue with network integration. We think it's very important to get that outside network consolidated to reduce our security risk and the costs. As a taxpayer, I think it's a great idea. We need to improve PWGSC's communications. From talking to them, I think they really want to do that as well. They want to get out and make it known what they want to do.

Another recommendation is to let managers manage. Keep it simple. Stop creating layers of bureaucracy, regulations, and new rules that impede the people who know what to do from doing their jobs.

Finally, buy from Canadian companies and make that easy.

Thank you very much.

11:20 a.m.

Liberal

The Chair Liberal Derek Lee

Thank you. You've covered a lot of very good territory. Thank you both.

I'll now go to members.

Ms. Hall Findlay.

11:20 a.m.

Liberal

Martha Hall Findlay Liberal Willowdale, ON

Thank you, Mr. Chair.

I'll just reiterate, thank you for the presentation. It's very full and very helpful.

I first want to acknowledge a general support for SMEs. Certainly from my personal perspective, having worked in what used to be called the ISIT sector—that's dating me—both for very large companies and for a very large number of SMEs over the last 20 years, I understand very much what you're trying to do in terms of balancing. I'm very supportive of finding that balance, both for the companies involved, both large and small, and also for the government. I appreciate everything that you've done here.

I will just note that your concern about allowing managers to manage is interesting. When the Federal Accountability Act was brought in—and there are a lot of very good things about it— there were some real concerns at the time about establishing too many rules and too many restrictions, that this would in fact hinder the progress. So I appreciate the fact that you've raised that here, because it is a concern for a number of us as well...as we reach for our BlackBerrys to make sure they don't ring.

I have a large number of questions, actually, to ask you about bundling. I'm curious about your relationship and contrasting CATA with ITAC, for example. First, can I ask you—because we're in short rounds—when you talk about bundling, can you pretend we're really dumb for a minute and just give us an example in this particular example? So you're encouraging large companies to deal with GENS in terms of the large network piece. Can you give us a couple of concrete examples of where bundling specific services in this sphere would be a problem?

11:20 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

Sure. I can look specifically at IT, or we can look just across the board at various products.

11:25 a.m.

Liberal

Martha Hall Findlay Liberal Willowdale, ON

IT specifically.

11:25 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

What happens if we take bundling too far? For example, on GENS, it makes sense, and I think you understand why it makes sense, because we're trying to close down this network, especially under attack, and to reduce the cost. So those are the sorts of things, where there are really only three or four major companies that can do that. It isn't something SMEs can play in. They can't actually do it anyway; they don't have the capital infrastructure behind to do it.

But then we take the next step further and ask, now what can we bundle? Do we bundle all the switches or routers inside every government department? Is there an advantage to doing that? I think, for me, the answer is no. But there are advantages to having standards, to saying this equipment must talk to this equipment, and to set up those standards. To bundle everything and just give it to one company means that you're not going to allow the other companies to sell to the Canadian government.

I believe very much that we should have standards. A standard that I can think of is something as simple as on your desktop. When your desktop boots up in the government, it comes up with a standard government webpage, and you start there. There are also some standards on helpdesk tools that you could put on the machine. It doesn't mean making everybody absolutely the same, because every department has its unique needs as well, but there are a few things we could do better that are the same.

Again, there is no need to bundle more; just make it standard so they work with each other.

11:25 a.m.

Liberal

Martha Hall Findlay Liberal Willowdale, ON

Again assuming ignorance on the part of all of us--although I'll only speak to that ignorance for myself, not to offend any of my colleagues, who probably know much more than I--would that extend to things like software applications? I know you mentioned switches and routers, but for desktops, would that extend to the cabling? I'm just looking for other examples where there might be a concern about bundling or not.

11:25 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

I think our desktops are already standardized. Microsoft is taking care of that pretty well for us. That in itself is an issue, I'm sure. I think if you talk to cabling, I don't think there's a need to bundle that as well.

I think the question you have to ask is, if you say you're going to standardize this and do it with one company, and there are 10 companies in Canada that already provide to the Canadian government, are you satisfied that these other nine companies won't be providing to the Government of Canada? That's where this becomes tricky, and this is where it's a balancing act.

Did that help?

11:25 a.m.

Liberal

Martha Hall Findlay Liberal Willowdale, ON

Yes, it did.

I know we're running short of time now, but I just wanted to say, with your comment about management and improvement in management, we actually have asked for a report from PWGSC—and I think we're expecting this report sometime this week—because of specific questions asked, why and how and wherefore. So we're a bit hamstrung. We're looking forward to seeing that report.

Thank you very much for your help this morning.

11:25 a.m.

Liberal

The Chair Liberal Derek Lee

Thank you.

Ms. Bourgeois, for five minutes.

11:25 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

Thank you, Mr. Chairman.

Good morning, gentlemen. I am very pleased to see you here today.

I would like to come back to your presentation, Mr. Duffet, and specifically what you said about PWGSC's message. You were saying that the message is confusing and that previously, they had been saying that all IT SMEs would be bundled together.

Is that correct? Was that the wrong message?

11:25 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

Yes. Back in 2008, it was a previous group that came out and said that they had these four pillars and they planned to bundle everything. What our members said was, “Hold it, you're just going to bundle everything? You're going to take every piece of software and bundle it, and you're going to take furniture and bundle it?” That's how they did view it; they viewed it as everything being bundled at one time. Again, this was our members' view back in 2008, when those messages were made.

As I said, I've been talking to the new IT management over at PWGSC, and they don't seem to believe that at all. They're adamant in telling me that they do not want to bundle professional services, and they don't believe they should do that.

11:25 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

They do not think that is the case. But, have you any guarantee that it is not?

11:25 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

That's why we asked for something in writing. If we could have something in writing, it would make people feel much better.

11:30 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

Three points you make in your recommendations also struck me as important. First of all, you say: “Need to improve PWGSC's communications”. Then, you go on to say: “Allow GoC managers to do what they were hired to do: manage [...]”. And finally, you say: “Buy from Canadian companies first”.

I would like to know exactly what you mean when you say that there is a need to improve communications.

11:30 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

Sure.

I think the need to improve communications is what we're hearing from our members. There was just a lot of confusion about what was meant and what PWGSC was really trying to do. People still aren't clear on that.

11:30 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

You also say: “Allow GoC managers to do what they were hired to do [...]”

What exactly is the problem? Who is preventing them from doing that?

11:30 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

What my members have been telling me is that they go to see a director general in charge of IT and they map out what needs to be done, and the director generals will know what to do.

I'll give you one example. I know one director general who wanted a $100 piece of software just to help him run a project. It took him five months to get that $100 piece of software because he had to go through levels of bureaucracy to get it. It actually delayed a multi-million-dollar project because that was the tool they were using to help manage the project.

He was so frustrated. I can probably still hear him screaming. But it was just incredible. And it was a clerk who held him up, who read a policy and said, “This is how I believe the policy should be interpreted.” What he ended up doing was just going and buying it himself and he used it personally, because it took so long to get this thing done.

11:30 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

As I understand it, PWGSC is really the main problem. There is a lack of flexibility and effective communication within that department. Much of the problem also has to do with the fact that they don't know how to communicate effectively with SMEs.

11:30 a.m.

Senior Vice-President and Chief Information Officer, Canadian Advanced Technology Alliance

Charles Duffett

I'm not exactly sure what the problem is. This is in all departments.... I shouldn't say all departments. These are in some departments that I've spoken to, where they just seem to say that there are layers of bureaucracy that they can't get through. Where that comes from, I'm actually not sure.

11:30 a.m.

Bloc

Diane Bourgeois Bloc Terrebonne—Blainville, QC

However, there is the Office of Small and Medium Enterprises. Do your members have access to it?