I understand the essence of my colleagues' comments.
Firstly, we must make sure that the motion is filed in both official languages so that the clerk is not forced to translate it.
The point of all this is to make sure that the motion is distributed no later than 3:00 p.m. Perhaps we should make sure that the motion is filed even earlier. From what I gather, the point of the motion is to make sure that members receive notices by 3:00 p.m., because 5:00 p.m., for all intents and purposes, is rather late.
Earlier, we also considered the possibility of having a full 24-hour notice. For example, if a motion is filed no later than 6:00 p.m., there's no problem: the clerk has more than enough time to work and send the motion to members of the committee. We would have a full day, meaning we would have the following day to consider the motion. So 24 hours would elapse between the tabling of the motion and its consideration in committee.
The point is simply to make sure that members are not taken by surprise. I would say respectfully that I find the 5:00 p.m. deadline to be fair.