Actually, at DFAIT there are no specific weekly meetings or anything like that. A list is shared electronically through our e-mail system. We provide a list of anticipated releases for the following week. We receive an e-mail response from our ATIP liaison officers, who are across the department, in terms of whether their directors general or their ADMs have flagged any files as warranting a communication alert. The list is updated to include any such files that have been tagged as requiring a communication alert. The second list is shared on Tuesday. On Thursday the list is finalized with the identification of which ones have been identified as requiring a communication alert. At that point the minister's office, the DMs' offices, the communication branches, as well as all the ADMs and DGs, are once again provided the final list. Basically, it's an alert system that identifies which files do require communication product. There is no approval process of the release.
On June 1st, 2010. See this statement in context.