The deputy head approves the annual POR plan. The head of communications within each department works with the programs and the policy people across the department. The POR is meant to inform policy development and the establishment of programs. There is usually an annual call-out. In our department we do an annual call-out to all of our program and policy colleagues to ask what they'll be working on the next year so that we can start the POR planning.
On June 15th, 2017. See this statement in context.