I can tell you that, for every board meeting, the department has provided all of the documents related to that board meeting. They have access to the documents for any of the committee meetings as well. ISED has provided these in advance of the meeting so that they would have the ability to review the materials provided, as well as the minutes of the previous meeting, because those would be contained in those materials.
I don't work within the department, so I'd be unable to respond as to how they review them within the department, other than knowing that SDTC's board meetings regularly had a departmental representative observing at the meetings—not necessarily participating but generally there as an observer.