In my discussions with the AG's office—I have an email from them—I had questions about the continuing use of those global case management system codes of former employees. In a pool of 6,000 that they looked at, there are 57 codes still in use.
There were 57 applications identified. Two of the applications were submitted in November of 2018. Those are the oldest. Those were four and a half years old at the time of the Auditor General's review in April 2023. One application was made in 2019, which means it was four years old. The majority of the other applications were submitted in 2022.
I thought they had stopped assigning GCMS codes to old employee numbers. In the case of at least one person who has been waiting patiently since November 2018, that's four and a half years. Is there an error rate because it's still happening in their drop-down menus or something, and people are assigning them to the wrong ones? Is this practice of assigning them to former employees who are not there continuing in the department?
We were told that the AG's office was told this is a management technique being used by different offices to simply manage their workload, but four and a half years is a long time to wait to have your application considered. It just looks like this application may have been completely forgotten.