Mr. Speaker, I rise on a question of privilege about something that has happened over the last several days which I believe has truly infringed on my responsibilities as a member of parliament, and also affects the constituents of Edmonton North who have corresponded with me over the years.
This is a pretty serious issue. When this saga began on Monday, I really did not think there was a serious problem. My assistant logged on to her computer, as would be a normal thing to do on a Monday, but discovered that she could not access our computer which is of course what she does every day. When she phoned the House information services people to find out what the problem was with the computer, she was informed that my computer S and U drives had been shut down, frozen by the Canadian Alliance. I could hardly believe it, but I continued to check it.
It is now Thursday afternoon and we have lost an entire business week. My entire computer system has been frozen and shut down with a number of files on it with my contacts, correspondence and files with my constituents.
When we located where the files actually were and dug deeper into it, we discovered that when I was serving as the Leader of the Official Opposition on an interim basis from March until September 2000, the server was allocated to the Leader of the Opposition office by the House of Commons. While I was serving as the leader on an interim basis, that was the server through the House of Commons information services.
Of course the question is why was I not taken off that server over a year ago? Obviously it was not done by whoever was supposed to do it and my office has just continued on in my capacity as the member of parliament for Edmonton North.
My correspondence and files on the computer disappeared on Monday. The S and U drives were completely frozen. Evidently we understood in the ensuing days this week that the Alliance whip's office wanted to go through all the files. We checked that out further. A representative from the House of Commons planning and communications department, with whom we checked about this, said to my staff, “The two sides will work it out. We won't release any information until both sides agree on a decision and then issue a joint directive”, which sounds very sensible to me. “You folks work it out and then come and see me, and I can release this information”.
Yesterday afternoon the Alliance whip staff member said to my assistant at a retirement pizza party, and let us make sure that it was a fairly informal gathering, “Let's get together and go over these files and then I will decide what can be released and what cannot”. My assistant said, “This is our computer, our constituents files and correspondence”. There were years worth of stuff in there, and my assistant said, “No, I do not think it is any of your business. This is our computer and we will just carry on so no, I am not interested in doing that”. She brought that to my attention.
We have spent almost the entire day on this. As far as I understand from various people, the staffer then checked with information services and legal counsel and said that I, as the member of parliament, had declined the invitation to review the files with him and that he was coming to look at them, that in effect he had been given the okay, that it was all right for him and I had just been assumed to have said, “Sure. Go ahead”, when in fact nothing of the sort had been offered. He then was given permission and access to my files to go through them with no negotiation and no representation from my office, either me or one of my staff members.
Just as an aside, let me say that when I finished my role as the caucus chairman in April, in the spring of 2001, I turned over a physical filing cabinet full of stuff to the new caucus chairman of the Alliance, the member for Langley--Abbotsford, as well as all of the disks with all of the caucus minutes since 1993. I certainly have nothing to hide. Any correspondence that the staff member may have looked through today certainly is not very exciting, I can assure him. Of course if that is my privacy, there is an incredible invasion there. I think all members need to be aware of that.
As I just said, I have nothing to hide. The information has been gone over now. He was given full access to it earlier today without any negotiation or any okay or representation from my staff. This is about the privacy of my files, the privacy of my correspondence with constituents and the sanctity of those files wherein constituents have asked me to represent them in terms of tax issues, immigration issues, and national defence issues. I have an incredible amount of information on those issues which I and every member in the House would assume would be safe and the sanctity of which would be paramount.
Nobody from anywhere contacted me about proceeding with a review of all the files on my computer. I was not contacted. I made some inquiries late this afternoon. I have been working on this. I arrived here at 6.35 this morning and received a phone call some time after that from someone who was concerned about it. It has not only consumed the entire day but the entire week, effectively a week where my assistant has been completely frozen from her computer system. It is unbelievable.
The main concern is that House officials never contacted me about proceeding. They took it on a staffer's word that I declined so it was okay. “She declined the invitation so let us go through the files”.
We must also guard against this happening to any other member in the House ever again. I am sure all of my colleagues would agree with me. Tories have crossed the floor to the Liberals and Liberals have gone to the Bloc over the years, and their files go with them. I am astounded that this has happened.
The Legal Counsel, Rob Walsh, said to me before question period at about 1.50 that he thought it had been cleared up by 7.30 this morning. I told him we still did not have a computer. I will read a memo that I received at 2.37 from the whip staffer:
I have just contacted Information Services and instructed them to release all your files on the S & U drives with the exception of documents that relate solely to the Canadian Alliance Caucus.
Fair enough. In fact they had all of them in a filing cabinet that I had turned over in April.
These files are old caucus agendas, Alliance staff and MP lists and organizational charts for the OLO.
Of course those very things would be in a physical filing cabinet.
These files have been temporarily stored in a folder where only I have access and are stored as “read only” so that they cannot be altered. If you are satisfied with my above explanation as to the files that remain in our possession, then I will instruct Information Services to delete these files. If there is some doubt, I will hold onto them until that doubt is removed. I trust this is satisfactory.
In fact it raises an unbelievable number of questions, Mr. Speaker, questions which I think you as the chief of the precinct here need to answer.
The first question is who initiated this and when and why? I served as the Leader of the Opposition on an interim basis until over one year ago. Who initiated this and when?
Second, why was I not informed, either verbally or in writing, of this decision for someone to paw through my files when it was made? There was no contact with my office whatsoever.
Third, who let them into those files without any negotiation or any knowledge on my part?
Fourth, how do I know which files were removed? It is one thing to say that everything is cool and here we are. I cannot even get into those files and the S and U drives to find out what might be missing or what might have been stored elsewhere.
Fifth, how do I know that they will not exercise the same privilege in my office? I think of all of us, no matter which party we serve in, does someone somewhere have a master key and they can help themselves to information?
Mr. Speaker, you and I both know about the sanctity of our files, the sanctity of our responsibilities and the sanctity of our own private office space. I believe that has been breached.
Finally, if they were just reading directory names, as the assistant led us to believe, and they were just having a little look at the directory names, how would they determine if it was in fact these caucus documents as he referred to, lists, organizational charts, staff and MP lists? It would almost seem that someone would have to enter that file. I am not sure any of us could be guaranteed that all the files were not entered.
Mr. Speaker, as upset as I could be over this, I can assure you that I have constituents who have asked me to look into some very serious matters on their behalf. They do not know where these things are now. I am not sure they would be impressed that somebody somewhere, on somebody's direction, with somebody not knowing about it was looking through their files. I just do not think that is cool.
Mr. Speaker, I am asking you to look into this and to answer the questions I have raised. Then of course there is the overarching question of why it was that the House officials never even contacted me about proceeding with reviewing my private files. We must also guard against this happening again and ensure that it will never, ever happen again to anybody of any party or any political stripe in this Chamber.