Yesterday afternoon, following question period, the hon. member for Saint-Léonard—Saint-Michel rose in the House to request that I make available to all members correspondence I have received from the Chief Electoral Officer in relation to the election expenses of certain members. I explained to the member that the matter referred to is currently the subject of a question of privilege on which I will return to the House with a ruling. I also indicated to the member that, in any case, the letters he is seeking are available through Elections Canada and that he should contact that office to obtain copies.
Some time later, the hon. member for Malpeque rose in the House to restate the request made earlier by the member for Saint-Léonard—Saint-Michel and asked the Chair to reconsider. Commenting on the Chair and what he considers to be the Chair’s responsibilities, he argued:
A letter with that kind of content, referring to the ability of members to sit in this House of Commons...is...a letter to all of us. That letter should be tabled...by the Chair.
I wish to review for the House the role of the Chair with regard to the tabling of any document.
The Speaker, like ministers and parliamentary secretaries, generally tables documents in accordance with statutory requirements or the Standing Orders. House of Commons Procedure and Practice, second edition, at pages 435 and 436, lists the kinds of documents the Speaker is normally called on to table.
Outside of the sorts of documents enumerated in O'Brien and Bosc, the Chair is not aware of any precedent or practice that would suggest that letters to the Speaker, even letters from an officer of Parliament, are, de facto, letters to the House, as has been suggested. The Chair does not know of any statutory or Standing Order authority that would lead to letters of this kind being tabled.
The Canada Elections Act is explicit in prescribing what reports and documents the Speaker must table and when they must be tabled. As an example, earlier this week, on June 5, pursuant to provisions of section 536 of the Canada Elections Act, I tabled a report of the Chief Electoral Officer regarding the qualifications and process of appointment of returning officers.
The Chair is mindful of its responsibilities to all members, that is, to the House as a whole and to each member as an individual parliamentarian. Similarly, every exchange with an agent of Parliament is one that I take seriously, and this is perhaps especially true of the Chief Electoral Officer, who oversees the very processes by which Canadians elect us. It seems to me all the more important that our respective roles and responsibilities be understood and respected when we are dealing with difficult issues, issues on which there is heated debate.
In the case before us, I believe that the responsibility for putting into the public domain the correspondence initiated by the Chief Electoral Officer rests with the Chief Electoral Officer. This he has done and continues to do on an ongoing basis by making available for consultation in his office a wide range of documents that it is Elections Canada's practice to make public. I trust this clarifies the Chair's approach to the situation for all hon. members.
Finally, let me say that I will return to the House as soon as I can with a ruling on the question of privilege raised by the hon. member for Avalon and, until I do so, I urge members to be judicious in their interventions and to avoid making erroneous assumptions.
I thank the House for its attention.