Evidence of meeting #21 for Government Operations and Estimates in the 39th Parliament, 2nd Session. (The original version is on Parliament’s site, as are the minutes.) The winning word was secretariat.

A recording is available from Parliament.

On the agenda

MPs speaking

Also speaking

Marilyn MacPherson  Assistant Deputy Minister, Corporate Services, Privy Council Office
Marc O'Sullivan  Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

Yes. We then introduced a new process, designed to establish a list of qualified persons. The instruments used remain the same, that is to say a written exam, followed by an interview. Since it is ultimately the minister who recommends the appointments, it is reasonable for a representative of the minister's office to sit on the committee working at the prequalification stage.

10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

However, we had a process that worked. It was described as acceptable by the community. Naturally, we recommended that it be changed, but what Mr. Harrison recommended was never raised by the community.

Is this a directive from the minister?

10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

No. We asked Mr. Harrison to examine the process used at the time, which had been established by Mr. Fleury. What I remember is that Mr. Harrison had concluded that the process was too costly and that all the preselection stages took an enormous amount of time. The changes he proposed were not that significant; they were more in the way of adjustments.

10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

And yet including the minister's office in the selection is a major step.

I simply wanted to illustrate the fact that, although we heard no one recommend that the minister sit on the selection panel, you nevertheless contend that you gave non-partisan opinions. The only request made was a request by the minister to Mr. Harrison.

10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

Pardon me, I've lost the point of your question.

10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

Despite the hearings held on this question and on the report, despite the parliamentarians, the universities, community representatives, the Barreau and all the people who work in this field, despite the resignation of an IRB chair and a shortage of board members—which undermines the operation of the IRB and of the various divisions—you maintain that it is necessary for the minister to intervene in the selection, then overturn the entire selection process.

10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

It's ultimately the minister who recommends the appointment. So, with respect to the point at which the minister's office should be involved in the process, it seems logical to me that that should take into account the fact that it is the minister who ultimately recommends the appointment. That he should be involved only at the end or a little earlier in the process is consistent with the way in which all of government operates.

10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

That makes no sense. You say you're non-partisan, but you've just shown that you aren't. In short, in—

10 a.m.

Liberal

The Chair Liberal Diane Marleau

Your time is up. I gave you a lot.

We'll go to Mr. Albrecht.

10 a.m.

Conservative

Harold Albrecht Conservative Kitchener—Conestoga, ON

Thank you, Madam Chair.

Witnesses, thanks for being here today.

I want to follow up a little bit on the third point in your submission, on page 4, the second bullet, where you speak about “strategic management of the Governor in Council population through open, competency-based selection and appointment processes”.

I think we've heard this information before, but could you remind me, roughly how many applications are received for these Governor in Council appointments vis-à-vis the number of actual openings? Is it a hundred to one, or ten to one? Could you give me a bit of an idea as to the number of applications and also the level, generally speaking, of competency? Are 90% of them fully qualified, and maybe 10% would not be? I'm looking for those sorts of figures.

10:05 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

It's not standard. It varies enormously, because the nature of the positions varies enormously. There are some that are very specialized, for which we will get maybe four or five applications, and we have to beat the bushes to get them. Sometimes we hire search firms to identify people. At the most senior level, people aren't looking at the want ads in the newspapers and applying; they expect to be approached and recruited for the job. So it varies enormously according to the level. In some of the more junior positions we'll get a higher number. For the ones that are more or less a generalist function, we'll obviously get a much higher number; we'll get a dozen or maybe 20 or 25 applications for a given position.

Some of them are quite particular. We had the Gentleman Usher of the Black Rod recently, and surprisingly we actually got about a dozen applications. I was a bit surprised by that. In fact it was a bit more than that--almost 20 applications for that position.

So it varies enormously. There are some that are more generic--for example, board members or directors of crown corporations, and the CEOs and chairpersons of crown corporations. There we're targeting people within the private sector. For commercial crown corporations, oftentimes we'll go to the private sector. Or in other related areas of the public sector we find candidates from other levels of government. Also, there are some candidates from within government. There are some senior public servants who are at the tail end of their career and see this as a nice last assignment before retiring. They sometimes provide actually very good candidates for those positions.

We set out a statement of selection criteria for all the positions. The statements of qualifications are announced. They are published in the Canada Gazette. They are put on the government appointments website. They're there for everyone to see. Overall in terms of the number of processes we've run, I'm quite satisfied--in fact pleasantly surprised at times--at the level we've been able to recruit people.

One thing that's surprising is that the average age--I don't have the statistics with me--is actually quite high. We're getting a lot of people--as I mentioned, public servants, but also from the private sector and other sectors of society--coming in at the tail end of their career. They are somebody in the private sector saying that they've made money, their family is taken care of, their kids have gone through university, and they'd like to do something in the public interest. They come and work for a crown corporation or some agency, board, or commission. Being able to recruit such people is actually quite nice.

We've had former judges. Mr. Konrad von Finckenstein at the CRTC was a Federal Court judge. He indicated an interest in assuming some other kind of role, and he has played a very dynamic role at the CRTC.

I think we're making progress in terms of being able to recruit qualified people. One difficulty we have is on the compensation issue. The economy has been going strongly for so long that private sector salaries have gone up quite a bit, and we're having trouble recruiting in some instances, especially for crown corporations. They're saying that the people they want to attract are making much more money than they're offering. We try to keep a lid on compensation to avoid compensation creep. That's an ongoing struggle.

But the thing I've found interesting is the number of people saying that as a last step in their career this is something they want to do.

10:05 a.m.

Conservative

Harold Albrecht Conservative Kitchener—Conestoga, ON

On the issue of the more generalist applications, you mentioned people who might work a few days a month, or a year, on the review boards and those kinds of things. Are there significant applications for those? And are the website and the Gazette adequate in terms of getting the word out that these openings actually exist? Does the ordinary Canadian know about the possibility of serving on some of these boards? Because I'll be frank with you, I would not have been aware of those a few years back.

10:10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

The website is a recent innovation. The website was started about a year and a half ago, and it was recently upgraded. It's not yet at Workopolis level. We want to improve it. We want to make it more interactive. We want to make it more attractive. And that's ongoing.

Also, we can't run all these selection processes, because the volume is simply too great. Several organizations run their own qualification processes. The IRB is one example. The Veterans Review and Appeal Board is another one. The National Parole Board is another one. For citizenship judges, for EI referees.... Several departments and agencies have selection processes that they run. We'd have to quintuple our staff if we were to run them all out of the Privy Council Office, so it's farmed out to different agencies and departments. We want to expand the number. We want to keep increasing the number of agencies and departments that run selection processes for their part-time positions, with the ultimate goal of covering everybody.

10:10 a.m.

Conservative

Harold Albrecht Conservative Kitchener—Conestoga, ON

Based on the number of applications for all of these more generalist appointments, are you totally comfortable that the word is out there and there is awareness of these positions?

10:10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

Yes. The awareness overall may not be at the level we want it to be, but in terms of the specific areas, within the communities, within the specialized areas, people are aware of it and they know where to apply and where to go.

In some cases it is a very small community and word gets around quite quickly. In some cases all we have to do is talk to a couple of industry associations and publish an ad in one trade magazine, and we'll cover the whole waterfront. In other cases it has to be a lot broader than that, and we go to search firms and occasionally advertise in national newspapers, but that is becoming less and less. It's a generational thing. The current generation does not look at want ads in newspapers any more.

10:10 a.m.

Conservative

Harold Albrecht Conservative Kitchener—Conestoga, ON

Thank you.

10:10 a.m.

Liberal

The Chair Liberal Diane Marleau

Thank you, Mr. Albrecht.

It's Ms. Faille's turn, and she will be followed by Mr. Angus.

10:10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

Thank you.

I have a question on the new Canadian Transportation Accident Investigation and Safety Board. Can you briefly tell us exactly what that is?

10:10 a.m.

Assistant Deputy Minister, Corporate Services, Privy Council Office

Marilyn MacPherson

I'm sorry, you're talking about the transportation committee?

10:10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

I don't know what it's called in English. In French, it's the Bureau canadien d'enquête sur les accidents de transport et de la sécurité des transports.

10:10 a.m.

Acting Assistant Secretary to the Cabinet, Senior Personnel and Special Projects Secretariat, Privy Council Office

Marc O'Sullivan

It's chaired by Mr. Ian Glen, with Mr. Duchesneau as CEO.

10:10 a.m.

Assistant Deputy Minister, Corporate Services, Privy Council Office

Marilyn MacPherson

That organization doesn't report to us, but rather to a deputy minister. It doesn't report to us, as Privy Council officials.

10:10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

That's because here, in the votes, there are program activities totalling nearly $28 million.

10:10 a.m.

Assistant Deputy Minister, Corporate Services, Privy Council Office

Marilyn MacPherson

You're right. That's part of the Prime Minister's responsibilities, but it isn't part of our department; it's separate.

10:10 a.m.

Bloc

Meili Faille Bloc Vaudreuil—Soulanges, QC

All right. So you don't know what its purpose is. It's on page 11-8.