The department supports the chair of the board of referees in undertaking the scheduling. They endeavour to do it in as timely a fashion as possible. In the majority of cases I think we would be able to identify such a conflict in advance and simply revamp the schedule to ensure that we have board members who are indeed impartial and have no conflict of interest in it. It's part of their obligation to declare such a conflict themselves.
On March 22nd, 2011. See this statement in context.