I have a long preamble to this question.
It is common in sponsorship and other applications that the file is sent out and then returned because a signature is missing, without the officer checking for other missing documents. The file is returned and then it comes back again. Then it has to be started again, because, given the two or three months that have elapsed, new forms have to be used, as the old ones are no longer up to date.
Is there an internal willingness to address this issue at the source by, for example, instructing officers to check the entire file before returning it? Would it be possible to provide advance notice when new forms are being prepared, so that counsel can prepare and, in some cases, perhaps act more quickly to prevent the file from being returned due to a lack of up-to-date forms? I know that there is usually a period of about a month when a new form is sent out, but with all the delay factors, including mail processing, it is not uncommon for the file to take four to five months before it is finally complete for initial analysis.