I'm sorry to interrupt you, but I find it hard to believe that we don't know this. Why can't it be tracked?
I'm going to take a very simplistic approach here. If I were on the board, when the document came on my table, I'd say, “This person was rejected and received nothing” or “This person received 20% and is going for 25%” and put a tick in either one box or the other to track it. Is there a reason that it's more complicated than I understand?