Madam Speaker, as I was indicating and as members well know, the Canadian governmental system is based on a cabinet system. Cabinet consists of ministers acting in the name of the Queen's Privy Council for Canada and establishes the federal government's policies and priorities for the country. Cabinet ministers are collectively responsible for all actions taken by the cabinet and must publicly support all cabinet decisions.
In order to reach final decisions, ministers must be able to express their views freely and openly during the discussions that are held in cabinet. That level of candour is critical to their deliberations. To allow the exchange of views at the cabinet table to be disclosed publicly would result in the erosion of the collective responsibility of ministers and their ability to execute that important function.
As a result, the collective decision-making process has traditionally been protected by the rule of confidentiality, which upholds the principle of collective responsibility and enables ministers to engage in the full, frank, honest and direct discussions that are necessary for the effective functioning of a cabinet system of government.
These are not just words I am reading into the record; rather, this has been opined on and observed by the Supreme Court of Canada, recognizing that cabinet confidences and cabinet confidentiality are essential to good government in Canada.
In the decision of Babcock v. Canada in 2002, at paragraph 18, the court explained:
The process of democratic governance works best when Cabinet members charged with government policy and decision-making are free to express themselves around the Cabinet table unreservedly.
“Unreservedly” is the word used by the Supreme Court of Canada.
To preserve this rule of confidentiality, subsection 70(1) of the Privacy Act provides that the act does not actually apply to confidences of the Queen's Privy Council for Canada.
Subsection 70(2) of the Privacy Act indicates that cabinet confidence applies to the Queen's Privy Council for Canada, committees of the Queen's Privy Council for Canada, cabinet and committees of cabinet. Committees of cabinet include standing committees, ad hoc committees and any other committees of ministers.
In addition, meetings or discussions between ministers can result in the creation of records that are themselves also cabinet confidences, provided that the discussions concerned the making of government decisions or the formulation of government policy.
What is a cabinet confidence? They are defined in the act as information contained in six types of documents that are described in 70(1)(a) through (f) of the privacy legislation. The six types of documents do not constitute an exhaustive list, but rather provide a series of examples of records that are considered cabinet confidences.
This includes memoranda.
Paragraph 70(1)(a) stipulates that the act does not apply to memoranda the purpose of which is to present proposals or recommendations to cabinet. The purpose and content of a document are the determining factors, not its title.
Drafts of memoranda are also confidences. Thus, a draft memorandum that was created for the purpose of presenting proposals and recommendations to cabinet but was never actually presented to cabinet is still a confidence. Equally, a memorandum in final form is a confidence even if it has not been presented to cabinet. Material appended to a memorandum presented to cabinet will not necessarily be a confidence. It depends on the purpose of the document and its placement.
A second category is discussion papers. Paragraph 70(1)(b) stipulates that the act does not apply to discussion papers the purpose of which is to present background explanations, analyses of problems or policy options to cabinet for consideration in making decisions. The Cabinet Papers System was amended in 1984 and these discussion papers stopped being created. Paragraph 70(1)(b) was therefore no longer invoked for cabinet documents after that date.
In the 2003 ruling in Canada (Environment) v. Canada (Information Commissioner), the Federal Court of Appeal concluded that those parts of cabinet memoranda or records intended to brief ministers, which are equivalent to what were formerly known as discussion papers, presenting, for example problems, analyses and political options, and that are appended to a document, must be identified and processed in the same manner as if they were part of a discussion paper.
There is a third category that includes the agenda and the minutes of cabinet meetings and the records of decisions made in such meetings. Paragraph 70(1)(c) states that the act does not apply to agenda of Council or records recording deliberations or decisions of Council. This type or record relates to meetings of the cabinet and cabinet committees and includes agenda, minutes and records of the decisions made at these meetings.
It should be noted that this category will include drafts of these documents and any informal notes that officials take at cabinet or cabinet committee meetings. A distinction must be made between the text of the formal record of decision and the substance of the decision of cabinet.
The formal text of the record of decision is always a confidence and is excluded from the application of the act for a period of 20 years. The substance of a cabinet decision may be disclosed to the public as deemed appropriate by cabinet or by a minister with the approval of cabinet.
A fourth category, records of communications between ministers, paragraph 70(1)(d) of the act, excludes from the application of the act any information contained in records used for or reflecting communications or discussions between ministers of the Crown on matters related to the making of government decisions or the formulation of government policy.
A fifth category, again stipulated in the act, is records to brief ministers. Paragraph 70(1)(e) of the statute excludes from the application of the act any information contained in records the purpose of which is to brief ministers of the Crown in relation to matters that are before or are proposed to be brought before the cabinet.
This paragraph also excludes information in records the purpose of which is to brief ministers in relation to matters that are the subject of communications or discussions between ministers concerning the making of government decisions or the formulation of government policy.
A sixth category is draft legislation. Paragraph 70(1)(f) excludes any information contained in draft legislation from the application of the act. It is not relevant whether the legislation was ever in fact introduced into the House of Commons or the Senate or indeed even seen by cabinet; it remains a cabinet confidence, showing the importance of the confidentiality principle.
The operation of subsection 70(1) is subject to certain time limits set out in subsection 70(3) of the act. Pursuant to paragraph 70(3)(a), confidences that have been in existence for more than 20 years cannot be excluded under subsection 70(1) of the act. After that time period, information in the record becomes subject to the act and may be released subject to any otherwise applicable exemptions.
Pursuant to paragraph 70(3)(b), discussion papers are no longer excluded from the application of the act if the decisions to which the discussion papers relate have been made public or, if the decisions have not been made public, four years have passed since the decisions were actually made.
Returning to solicitor-client privilege, as we have already discussed, confidentiality in communication between a solicitor and client is premised on the notion that if the consultation between a client and the solicitor cannot be kept confidential, then clients might be less inclined to be forthcoming with their lawyers, thus reducing the quality of the advice that a lawyer can give.
As one of the many lawyers who has a place in this chamber, I cannot overstate how important this principle is to the functioning of the legal system in this country and the importance of the legal system in this country. It is something that is critical to all parties in this chamber.
What is important to underscore is that much like the necessity for having frank, open and honest discussions around the cabinet table, frank and open discussions between a lawyer and his or her client are absolutely pivotal to the operations of the legal system and the justice system as it unfolds, whether that is in the civil context or the criminal context.
Over the last few decades in Canada, because solicitor-client privilege is so important, it has evolved from a mere rule of evidence to a substantive rule of law, as well as a principle of fundamental justice within the meaning of section 7 of the Canadian Charter of Rights and Freedoms. The Supreme Court of Canada has described solicitor-client privilege as “a principle of fundamental justice and a civil right of supreme importance in Canadian law”.
Given the importance of solicitor-client privilege, the court has often declared that it should not be compromised unless absolutely necessary. It must remain absolute, with few exceptions. As such, the Supreme Court of Canada adopted strict standards for ensuring its protection.
Privilege is attached to every communication between a lawyer and a client that is for the purposes of giving and receiving legal advice and that is intended to be confidential. The privileged nature of a document or the information it contains does not depend on the category of the document but on its content and what it can reveal about the relationship and communication between a client and his or her notary or lawyer.
All communications between a solicitor and a client directly related to the seeking, formulating or giving of legal advice are privileged, along with communications within the continuum in which the solicitor tenders advice.
Solicitor-client privilege enjoys a status more elevated than that enjoyed by almost any other recognized privilege, given the central role it plays in the effective operation of our legal system. It is in the public interest that the free flow of legal advice between lawyer and client be encouraged and protected, as noted by the Supreme Court in the 2008 Blood Tribe decision, which states, “Without it, access to justice and the quality of justice in this country would be severely compromised.”
We have said many times that solicitor-client privilege is an important part of the Canadian legal system and should only be waived in appropriate circumstances. That being said, in order to facilitate the work of the ongoing investigations, we have announced an unprecedented waiver to fully sweep away the obstacles. As I have explained, that exceptional waiver addresses cabinet confidence, solicitor-client privilege and any other duty of confidentiality to the extent that they apply. This has enabled any person who engaged in discussions on this matter to fully participate in the committee process.