It comes back to whether those documents are transitory or not. There is no requirement to keep transitory documents unless there's an access request. It's really the timing, for me. If there's an access request, then everything is accessible. If there's no system in place to stop the deletion, then that's a problem. Ultimately, government employees should know that their responsibility is to keep track of decisions in the proper way, not through emails or text. It should be in minutes, records and briefing notes. Those are the documents that should be accessible.
