Incorporation by Reference in Regulations Act

An Act to amend the Statutory Instruments Act and to make consequential amendments to the Statutory Instruments Regulations

This bill was last introduced in the 41st Parliament, 1st Session, which ended in September 2013.

Status

Second reading (House), as of May 23, 2013
(This bill did not become law.)

Summary

This is from the published bill. The Library of Parliament often publishes better independent summaries.

This enactment amends the Statutory Instruments Act to provide for the express power to incorporate by reference in regulations. It imposes an obligation on regulation-making authorities to ensure that a document, index, rate or number that is incorporated by reference is accessible. It also provides that a person is not liable to be found guilty of an offence or subjected to an administrative sanction for a contravention relating to a document, index, rate or number that is incorporated by reference unless certain requirements in relation to accessibility are met. Finally, it makes consequential amendments to the Statutory Instruments Regulations.

Elsewhere

All sorts of information on this bill is available at LEGISinfo, an excellent resource from the Library of Parliament. You can also read the full text of the bill.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:35 p.m.
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Conservative

Mark Strahl Conservative Chilliwack—Fraser Canyon, BC

Mr. Speaker, I think I can answer that by saying yes and no.

I do not believe that the term “accessible” in this particular bill refers to accessibility in the traditional common-sense definition of being accessible to someone with a disability. That being said, the government, by using incorporation by reference, is still required to meet all of the obligations it is required to meet normally. Therefore, if there is a requirement, if it is commonplace for the government to produce references on a website that is readable by someone with a visual impairment, then that requirement will carry over to this. However, as far as I know, the accessibility in this legislation refers more to the ability of someone to access it generally and not specifically as it relates to a person with a disability.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:35 p.m.
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Liberal

Kevin Lamoureux Liberal Winnipeg North, MB

Mr. Speaker, we have incorporation by reference, and many of those references will be of a third-party nature; for example, international standards. Many of those standards will often be written in just one language, predominantly in English. I wonder if the member could provide comment as to whether or not he foresees that as being somewhat problematic given that Canada is a bilingual nation.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:35 p.m.
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Conservative

Mark Strahl Conservative Chilliwack—Fraser Canyon, BC

Mr. Speaker, incorporation by reference does not allow the government to avoid its language obligations. Canada's Constitution requires that acts of Parliament and regulations made under them must be enacted and published in both official languages. It also recognizes that it is constitutionally acceptable to incorporate by reference a document that is not available in an official language if there is a bona fide, legitimate reason to do so.

Documents generated by the government would always be incorporated in both official languages. Therefore, this legislation would not change anything in that regard, and obviously there would be every effort made by the government to have the documents or the reference material available in both official languages. However, in the case where that is not possible, and there is a legitimate reason for it not being possible, this would allow those documents to be referenced as well.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:35 p.m.
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Conservative

Dan Albas Conservative Okanagan—Coquihalla, BC

Mr. Speaker, I want to thank my colleague for his speech. He currently serves on the scrutiny of regulations committee, and he is doing a great job there. His presentation tonight was very precise as well.

There has been a lot of discussion on the subject of Bill S-12, particularly on the importance of certainty to business. Obviously, this is a legislative tool that the government and parliamentarians currently use, and this would be codified. However, there are other benefits—for example, helping to harmonize international agreements—and there could be standards that allow Canadian enterprise to grow. Could the member share his thoughts about some of the positive aspects of this bill?

Many members tonight have said that the bill is quite technical. Therefore, if the member could point out some of the benefits that come along with this piece of legislation, I would appreciate it.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:40 p.m.
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Conservative

Mark Strahl Conservative Chilliwack—Fraser Canyon, BC

Mr. Speaker, I certainly appreciate that, and I could not hope to fill the shoes of the hon. member for Okanagan—Coquihalla when he left the scrutiny of regulations committee. I am just trying to pick up the slack where he left it.

I did want to comment on the hon. opposition House leader's comment that there was no fight to get on the scrutiny of regulations committee. I think the member for Hamilton Mountain, the co-chair of that committee from the New Democratic Party, would take great offence at that. She does a great job as well.

Returning to the member's question, using incorporation by reference in regulation would facilitate harmonization and intergovernmental co-operation. It would reduce barriers to trade. It would allow the government to access leading edge technical expertise from national and international standards writing organizations.

The hon. opposition House leader mentioned a case of an updated health regulation in a bill that he brought forward when he was first elected. If that regulation had been incorporated by reference and been updated, it would have automatically updated the legislation and the regulations so there would not have been a need to go through a legislative change at that point. If there had been a medical advance or there was a new warning system for a certain chemical, that would have automatically become law through this sort of process. That is my understanding. There are definite benefits to the health and safety of Canadians and also to the productivity and commercialization prospects for companies across this country.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:40 p.m.
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NDP

Murray Rankin NDP Victoria, BC

Mr. Speaker, I would like to thank the member for Chilliwack—Fraser Canyon and likewise his colleague from Okanagan—Coquihalla for their leadership on this. I appreciate very much the presentation they have just made.

In terms of business certainty, the official opposition House leader talked earlier about certainty as an important value in this legislation. For Canadians who might be listening in—there must be a couple—if we incorporate by reference and it is a standard that would be amended from time to time, how are we going to know at this time whether that law is in force? In other words, if it is an ambulatory reference to a law that may be changing, that we are going to incorporate by reference into this law, it may have changed a couple of times since our law was drafted—because that is what an ambulatory reference is, dynamic, and ignorance of the law is no excuse in our system—I have to know what law I am complying with. How do I know?

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:40 p.m.
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Conservative

Mark Strahl Conservative Chilliwack—Fraser Canyon, BC

Mr. Speaker, it is going to be the Standing Joint Committee on Scrutiny of Regulations that will continue to monitor when these changes come forward. It is important to know as well, as he mentioned, the ambulatory versus the static or the static versus dynamic. There are certain statutes or laws where certainly having an ambulatory reference would not be appropriate. That is clearly laid out here.

The Standing Joint Committee on Scrutiny of Regulations will continue to monitor these sorts of situations with able staff and members of Parliament. It is a unique committee that operates on consensus with the opposition. The member can take great comfort in the fact that his colleagues, along with the government side, will continue to ensure Canadians are protected through regulations, and we would use the incorporation by reference found in Bill S-12 for the benefit of all Canadians.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 7:40 p.m.
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Liberal

Kevin Lamoureux Liberal Winnipeg North, MB

Mr. Speaker, it is a pleasure to rise this evening to address this bill. I have never had the honour of sitting on the statutory instruments regulations committee. It sounds as if it might be a very interesting committee. I do find it most fascinating that the government has chosen to use this particular bill, given that we are allocated four or five hours, which is probably more hours of debate than for many other pieces of legislation. However, at the end of the day, it is going to be interesting. I suspect that we might see differing opinions. We in the Liberal Party have a great deal of concern with regard to this bill. We cannot see ourselves supporting it at this time, and we will have to wait and see what happens at committee stage and see if the government is going to be able to address the issues.

We were talking about a different bill, Bill C-475, during private members' business, and it dealt with personal information. A government member stood up and made a comment on how wonderful it would be to have Bill C-12 debated, given that all sides of the House seemed to be supportive of Bill C-12. The member made the suggestion that he would even be prepared to see that bill debated right away. Maybe if the Conservatives recognize the importance of that bill, they might also want to call that; the last time it was brought before the House being back in September 2011. We will have to wait and see.

Another concern that was raised was in the form of questions that I asked both Conservative speakers in regard to the whole issue of the French language. I come from the province of Manitoba, and the French language issue in terms of laws and regulations was a critically important ruling that came from the Supreme Court of Canada. The ruling reflected on many of Manitoba's laws and, because of not having appropriate translation, the court had virtually given Manitoba a time schedule to pass all sorts of other regulations and laws in order to keep them in effect. It gave us a bit of a sunset clause in terms of needing to pass this in order to comply. Otherwise, we would have had a series of laws, whether provincial legislation or regulation, that would have become void. Therefore, we take the issue very seriously in terms of some of the things, and that is the reason I posed the questions.

In looking at Bill S-12, there are a couple of things that are really important to note. Quite often, the intent might be clear. Individuals, whether members of Parliament or those assisting in trying to create legislation or regulation, will be fairly clear on what it is they are trying to accomplish, the actual intent. The real challenge is to try to take that intent that is being expressed and put it into words, and in our case also to ensure that the translation is in essence saying the same thing whether in English or in French. That is a very important point.

As an example, one of the first issues that came up was related to Air Canada. It was an important issue, through which I suspect many individuals who might be listening in on the debate might get a better sense of the importance of converting intent into appropriate words. I recall the Air Canada Public Participation Act that was brought in a number of years ago. There is absolutely no doubt that, if we look at the debates and some of the discussions that took place in the committee, we would find that the intent that was being spoken was that communities like Winnipeg, Mississauga and Montreal would be guaranteed their overhaul maintenance positions.

This literally translated into thousands of jobs in Winnipeg, hundreds of jobs that were in essence guaranteed in that law. That was the intent.

If we read the legislation that is there today, I think most Canadians, in reading it, would come to the same conclusion to which I came. I raised that issue shortly after being elected back in December 2011. When I raised it, it was to challenge the government. It was to tell the Prime Minister that we had a law that said these overhaul maintenance bases were supposed to be guaranteed. Air Canada was legally obligated to maintain those bases.

The Prime Minister and the government responded by saying that this was not necessarily their interpretation. Apparently, the government found a lawyer somewhere who said that this was not the case, that there was no legal obligation.

It did not matter what we attempted, whether it was through postcards or petitions. Many different stakeholders and individuals read the law and said that the law was pretty clear.

I raise that because at the end of the day is it very important. When we think of a regulation or a law, we often talk about what we are hoping to achieve by passing it, but what is written down on that piece of paper and translated is what counts.

As legislators, we have to take that responsibility very seriously. In recognizing what this legislation is doing, it is offloading a great deal of responsibility. I know the record will clearly demonstrate that this has not necessarily been a government that wants to take responsibility. By allowing this legislation to pass as it is, we need to recognize that there will be more laws being put into place with less scrutiny from the House of Commons.

That is one of the effects that the passage of this bill will have. We need to be very clear on that point.

Another profound impact the legislation will have is in regard to the whole idea of incorporation by reference and what will happen in regard to that secondary language, whether it happens to be English or French. We are in a bilingual nation and there is an expectation. I will provide a little more comment on that in a few minutes.

The legislative summary that was provided by the Library of Parliament had some interesting information that is worth expressing. One point deals with the amount of regulation versus laws in terms of numbers of pages. It is interesting to note, and this is a quote from the parliamentary library, “There are, at the federal level alone, approximately 3,000 regulations comprising over 30,000 pages”. Compare that to somewhere in the neighbourhood of 450 statutes, which comprise roughly 13,000 pages.

Furthermore, departments and agencies submit to the regulations section, on average, about 1,000 draft regulations each year, whereas Parliament enacts about 80 bills during the same period. The executive therefore plays a major role in setting the rules of law that apply to Canadian citizens.

What we will find is that the number of laws in comparison to regulations is decreasing as we rely more on regulations. When we go into or finish second reading and then it goes to committee stage, how often do we hear from government representatives or policy analysts who say “this is what the clause says and further explanation will be provided via regulation?” We hear a lot of that.

Why then should we be concerned? We have to be careful that we recognize the importance of laws versus regulations and the incorporation of references into regulations.

We start off with our Constitution and our Charter of Rights. These are things that no one would question. We then go on to laws that would be passed in the House of Commons, then to regulations. Finally, we would go to the incorporation of reference.

Look at each stage and how difficult it is to change the Constitution. We do not see too much public will or interest in changing the Constitution. In terms of legislation, the same principle applies. There is a process of changing legislation. There is first reading, second reading, committee, third reading, the Senate and finally royal assent. There is a great deal of scrutiny that takes place.

What about regulations? There is a legal examination and registration that have to take place. Ultimately, publication takes place in the Canada Gazette.

We can see the difference between them. Each level has a different sense of accountability or process that we have to follow. If we take just the one component, the legal examination, the examination for the passage of legislation will come through here. There are all sorts of responsibilities that all members, particularly critics, caucuses, vested interest groups and stakeholders of a wide variety, have in ensuring there is some form of due diligence and a sense of accountability.

What about the regulation? When it comes to legal examination, we know there is an obligation for the Clerk of the Privy Council. There have been four things that were cited again, dealing specifically with this bill, that came from the Library of Parliament. Those four things in passing or ensuring that there is some form of legal examination of that regulation.

The first is, “(a) it is authorized by the statute pursuant to which it is to be made”. Another way of saying it is that if we want to change or pass a regulation, we want to ensure it is in compliance with the legislation or a current law that has been passed by the House of Commons.

The second is, “(b) it does not constitute an unusual or unexpected use of the authority pursuant to which it is to be made”. That would be something that would obviously make a whole lot of sense. After all, it cannot override a law, like a law cannot override our Constitution.

The third is, “(c) it does not trespass unduly on existing rights and freedoms and is not, in any case, inconsistent with the purposes and provisions of the Canadian Charter of Rights and Freedoms and the Canadian Bill of Rights”. We are asking that the Clerk of the Privy Council, in consultation with others, ensure that it does not contradict some of those basic rights. Before, if it was a law, it would be something where members, and in particular the Minister of Justice, would play a much stronger role in ensuring the compliance in that regard.

The fourth is, “(d) the form and draftsmanship of the proposed regulations are in accordance with established standards”. This is something where one would expect our legislative counsel and others that assist us to ensure the wording was correct. That is why at the beginning I commented on the importance of wording, that in fact one can be very clear orally what the intent is, but we have to ensure that this intent is put into proper words because it is the wording that is of critical importance.

I would like to quote from the Library of Parliament because I believe it is stated quite well in terms of what specifically, when we think of regulations, is actually at stake in dealing with Bill S-12. I quote directly from the report that has been provided to us from the Library of Parliament. It states:

When Parliament confers a power to make regulations, the regulation-maker usually exercises this power by drafting the text of the regulation to be enacted. The regulation-maker may also decide that the contents of an existing document are what should be used in the regulation it intends to enact. One way to make the contents of such a document part of the text of the regulation would be to reproduce it word for word in the regulation. Alternatively, the regulation-maker can simply refer to the title of the document in the regulation. The contents of the document will then be said to be “incorporated by reference”. The legal effect of incorporation by reference is to write the words of the incorporated document into the regulation just as if it had actually been reproduced word for word. The incorporation by reference of an existing document is no more than a drafting technique, and a regulation-maker need not be granted any specific power in order to resort to this technique. This is referred to as “closed” or “static” incorporation by reference.

We need to be very careful with that. When we talk about international standards, what we are really saying is that incorporation by referencing says that we are going to take a third party standard, whether international, provincial or it does not even have to be a government agency. It could be any sort of a third party and it could be a one paragraph document or it could be a 500-page document.

I see my time has run out. Hopefully there will be a question and I will be able to conclude my comment on that aspect of it.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:05 p.m.
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NDP

Laurin Liu NDP Rivière-des-Mille-Îles, QC

Mr. Speaker, I know that my hon. colleague has a lot to say. It is unfortunate that he gets only 10 or 20 minutes to speak in the House. I have a question for him about Bill S-12.

This bill originated in the Senate, a chamber that has recently been the subject of a lot of controversy. My constituents are outraged that senators are not elected or accountable and that some often misuse public funds. This happened with a number of Conservative senators, but also senators from another party.

Could my colleague tell us where his party stands on the Senate? Does he think it should be reformed, or should we abolish this outdated institution?

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:05 p.m.
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Liberal

Kevin Lamoureux Liberal Winnipeg North, MB

Mr. Speaker, it is an interesting question. Let me make it relevant to the bill if I could. I talked about the difference in terms of Constitution versus laws, versus regulations. When we think of a Constitution, it is a whole lot more difficult to change the Constitution. For example, let us say we wanted to change the Senate, whether it is to make it a triple-E Senate that the Reform Party used to talk about, or to abolish the Senate. We would have to get virtually all of the provinces, I think 9 out of 10, to agree. We would have to have a constitutional debate and I do not know if Canadians are open to a constitutional debate.

We could be a little deceptive. We could say that we want to abolish the Senate, but in reality it is not that simple because we would have to change the Constitution. We would have to make sure that Canadians as a whole want to change the Constitution and get a sense of what provinces want in terms of a Senate. We do not want to prejudge what Canadians want and we have to respect what our provincial jurisdictions would want to see.

From the Liberal Party's perspective, we are quite open-minded, but it is going to be Canadians and the provinces that will ultimately have to agree to a constitutional reform in order to deal with that issue.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:05 p.m.
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Liberal

Scott Andrews Liberal Avalon, NL

Mr. Speaker, I was very fascinated at the end of the member's speech, which he did not get a chance to finish, on international regulations and standards. I was wondering if he could finish his thoughts.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:05 p.m.
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Liberal

Kevin Lamoureux Liberal Winnipeg North, MB

Mr. Speaker, I appreciate the comment from my colleague because it is a very important part of this issue. We need to recognize that when we talk about the incorporation of references, we are really saying that we have third-party agencies, international standards, provincial standards, they do not even have to be government agencies. What the government is proposing could take anything from one sentence potentially to a 500-page document. The document ultimately would be changed by a third party and in essence become a law here in Canada that would be applied to all people who call Canada home from coast to coast to coast.

That means we could have an international standard in some foreign country changing a document. We might not even be aware of that change. It could be done in one language. It might not even be in English or French. Yet, potentially, it would have an impact on everyone here in Canada. I do not know if that is what Canadians would want to see happen and that is one of the reasons why we are having a difficult time and will not support the bill going to the committee stage.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:10 p.m.
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NDP

Malcolm Allen NDP Welland, ON

Mr. Speaker, I listened with great intent to my colleague from Winnipeg North, especially in response to my colleague about the Senate. Perhaps there is an argument to be made for incorporation by reference if we incorporated rules by reference to absolutely abolish the Senate. We could simply incorporate the reference and off it goes. That would probably be the best example if we wanted to incorporate by reference. It would absolutely work.

The majority of polls across this country in the last few months said that close to 70% of Canadians say it is time to roll up the red carpet, wish them all a happy new year or the best of the summer season and send them home to never return. Since my colleague talked about this being a constitutional piece, it is Canadians who are saying enough is enough. I suggest that Canadians across this country from coast to coast to coast who are saying it is time to roll up the red carpet tell their politicians, provinces and territories that it is time for them to get on board and simply say sayonara to the senators. Does he not agree?

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:10 p.m.
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Liberal

Kevin Lamoureux Liberal Winnipeg North, MB

Mr. Speaker, the NDP can wish it away all they want. It is not going to disappear until the premiers and the Prime Minister are sitting at the table.

I can tell the member that the leader of the Liberal Party is very much open to listening to what Canadians and the premiers across this land have to say about it, if in fact we want to enter into constitutional discussions. However, what we will not do is mislead Canadians by making it sound as if all we have to do is say we should abolish it and it is gone. In government, there is a responsibility to make sure that the process is gone through.

We have to respect the fact that there are differing provinces possibly with differing opinions, but everything is on the table, from the Liberal Party's perspective. Liberals are not going to be closed-minded on it. Remember that there is only one party, the NDP, that has closed its mind on it. It does not matter what Canadians or other provinces have to say, it just wants to abolish it. If that is what it is going to be, that is what it is going to be at the end of the day, but we have to approach it with an open mind. That is what I would encourage the New Democratic Party to do: join us in supporting the idea of having an open mind in terms of the future of the Senate of Canada.

Incorporation by Reference in Regulations ActGovernment Orders

May 23rd, 2013 / 8:10 p.m.
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NDP

Murray Rankin NDP Victoria, BC

Mr. Speaker, in reference to my colleague and his opposition, apparently, to this bill, I would like to ask the following question.

The member for Okanagan—Coquihalla and the House leader for the New Democratic Party both talked about business certainty and the importance in our trading nation to have rules that we can adopt from other jurisdictions because it is more efficient, businesses advise, to go to Europe, the United States or other parts of the world—shipping was used as an example—to incorporate their rules rather than having to reinvent the wheel every time in Canada. Does that argument about business efficiency not attract support from the member as a consequence?