The source of the documentation is one of our concerns. It wasn't maintained in official corporate records. I would expect it to be there. It is very unclear who the individual is speaking to. It appears to be a briefing note for a committee appearance. I have heard no testimony around it.
It remains that whoever decided to award a certain contract needs to be properly documented. What we do have on file is that a contract requisition was signed by the executive director. Exercising delegated authority in the public service comes with responsibility and accountability.