Mr. Speaker, with regard to part (a), the minister became aware of the email exchanges on October 28, 2020.
With regard to part (b), on October 28, 2020, the minister’s chief of staff raised the email exchanges with the deputy minister of Canadian Heritage. As the official responsible for ensuring effective departmental management, including the conduct of departmental staff, the deputy minister informed the chief of staff of her intention to carry out a review of the circumstances surrounding the email exchanges.
With regard to part (c), the deputy minister, as the official responsible for ensuring effective departmental management, including the conduct of departmental staff, reviewed the matter pursuant to the values and ethics code for the public sector, the Department of Canadian Heritage’s code of values and ethics, the Public Servants Disclosure Protection Act, the Treasury Board policy on people management, the Treasury Board directive on conflict of interest, and the Treasury Board directive on terms and conditions of employment.
With regard to part (d), the deputy minister, as the official responsible for ensuring effective departmental management, including the conduct of departmental staff, reviewed the matter pursuant to the values and ethics code for the public sector, the Department of Canadian Heritage’s code of values and ethics, the Public Servants Disclosure Protection Act, the Treasury Board policy on people management, the Treasury Board directive on conflict of interest, and the Treasury Board directive on terms and conditions of employment.
With regard to part (e), the department’s review lasted from October 28, 2020 to November 3, 2020.
With regard to part (f), the deputy minister, as the official responsible for ensuring effective departmental management, including the conduct of departmental staff, reviewed the matter pursuant to the values and ethics code for the public sector, the Department of Canadian Heritage’s code of value and ethics, the Public Servants Disclosure Protection Act, the Treasury Board policy on people management, the Treasury Board directive on conflict of interest, and the Treasury Board directive on terms and conditions of employment.
With regard to part (g), based on the information specific to this matter, the deputy minister of Canadian Heritage determined that sharing publicly available information was not a reprehensible act.
With regard to part (h), the results of the review were communicated orally to the minister on November 4, 2020.
With regard to part (i), the deputy minister determined that, based on the facts related to this matter, no further action was required.
With regard to part (j), each situation should be assessed based on their specific facts. While sharing publicly available information is not in and of itself a reprehensible act, departmental staff are expected to meet the highest standards with respect to conflict of interest, values and ethics. The Department of Canadian Heritage takes values and ethics very seriously, and has a solid framework in place to prevent and follow up on such matters.